From job order to placement — clients, candidates, submittals, and scorecards in the CRM your business already runs on.
Every job order links to the client company — and the deal — in your HubSpot portal. Placement work and placement revenue live on the same records your sales side already runs, so the whole engagement reads from one screen.
Define the role, generate an application form with custom fields, and publish to your careers page — all in a single flow. AI drafts the description, knockout questions filter early, and per-job automation decides what happens next.
Candidates are tracked as native HubSpot contacts. Visualise your entire pipeline on a familiar drag-and-drop board while keeping resumes, email history, and notes on one unified timeline — right next to the client records they belong to.
Share a shortlist through a clean, branded page — your client reviews candidates and responds with accept, decline, and comments, no portal login required. Every response lands back on the candidate timeline and pings the recruiter.
Confirmations, rejections, offers, and welcomes fire automatically with your own messaging. Connect your sending domain and everything goes out under your agency’s name, on your own sender reputation.
Book interviews with HubSpot Meetings and Zoom. Interviewers get a direct link to a structured scorecard — no login needed — and scores aggregate on the candidate record, ready to compare across the panel and share with your client.
Every application gets its resume extracted into the CRM and scored against the job order. After each interview round, feedback is summarised onto the record — so pipeline reviews take minutes, not mornings.
Silver-medalists and past candidates flow into curated talent pools. When a new job order lands, match it against everyone you’ve ever worked — and nurture the pool with the HubSpot lists and sequences you already know.
Candio isn’t syncing data to HubSpot — it lives inside it. Candidates are contacts, jobs are real CRM objects, and pipelines use HubSpot’s native machinery. Works on every tier, no Enterprise custom objects required.
Set up Candio in your HubSpot portal in under 5 minutes — no migration needed.